Administrative Assistant / Shipper Receiver

CDM ElectroMech Technical Services Inc. (CDM) is hiring an Administrative Assistant / Shipper and Receiver to join our team on a full-time basis.

Summary: Reporting to the Office Manager, the admin assistant will perform a wide range of administrative, safety, financial, and supplier/customer relationship duties to support the business operations. They will also be responsible for shipping and receiving, picking up parts, and monitoring inventory.

Knowledge, Skills and Abilities

• Professional, organized and detail-oriented; able to meet deadlines and strong time management skills.
• Proficient with Microsoft Office Suite, in particular Outlook, Word, and Excel
• Excellent written and verbal communication with an emphasis on vendor and customer relations
• Strong analytical and problem-solving skills
• Integrity and strong attention to detail are crucial for this position
• Communicate with the public, vendors, customers, and potential suppliers in a professional manner
• Ability to work independently and in a team environment

Front office representative/administrative duties

• Answering phones, and emails in a courteous and professional manner
• Ordering supplies, promotional material, etc.
• Maintain filing systems that are organized, accessible and support business operations
• Schedule incoming and outgoing shipments
• Staying up to date with safety and compliance (training provided)
• Entry level accounts receivable/accounts payable

Shipping / Receiving

• Preparing and Scheduling Shipments
• Inspect incoming inventory to packing slip and record any shortages
• Label and organize incoming orders
• Inventory counts
• Operate Forklift (training an asset but can be provided)
• Valid Class 5 drivers license

Working Conditions

• Office setting and working around moving machines including fork lift
• Varying noise levels
• Some manual lifting required