Administrative Assistant

Wanuskewin is hiring an Administrative Assistant to provide essential support to Wanuskewins executive, governance, and human resources (HR) functions. This role delivers high level administrative assistance to the CEO, maintains accurate and confidential HR documentation, and coordinates all Board of Directors, Committees, and Leadership Team meetings with professionalism and precision. This position is ideal for a detail oriented professional who thrives in a dynamic environment and is motivated by contributing to an organization where culture, community, and purpose guide the work.

Duties and responsibilities include

• General administrative support and office coordination duties.
• Management of and accountability for all human resource documentation, including reporting, maintaining personnel files, drafting offer and change letters, and data entry into HRIS.
• Supporting staff through the full employee cycle, including posting of open positions, supporting candidate screening, onboarding employees, identifying and planning training, and offboarding.
• Coordination, preparation, and documentation of all Board, Committee, and Leadership Team meetings.
• Support the CEO in coordinating Board governance processes, including director term tracking and renewals, Board skills matrix maintenance, attendance monitoring, administering annual Board and Committee work plans, and related governance activities.
•   Other duties as assigned.

Requirements

• Post secondary education in Business Administration, Human Resources, or related field.
• 35 years of experience in executive support or administration.
• Strong understanding of HR processes, employment documentation, and confidentiality requirements.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Teams).