Administrative Assistant

The Battlefords Housing Authority has an opportunity for a full-time permanent Administrative Assistant. This position supports the finance, tenant services, and maintenance teams and is typically the first point of contact in person or over the phone with tenants and the general public. If you are extremely organized with your work, deadline driven, enjoy working in a fast-paced and diverse environment, this may be the position for you!

Responsibilities & Requirements

• Respond to incoming calls and walk in traffic.
• Perform general administrative duties including typing, data entry, and maintaining spreadsheets and databases.
• Prepare letters, forms, mailouts, meeting materials, and information packages.
• Schedule meetings, coordinate rooms, and take minutes when required.
• Process incoming/outgoing mail and maintain filing systems and office supplies.
• Receive rental payments, issue receipts, and prepare daily deposits.
• Support finance activities including invoice processing and basic AP/AR tasks.
• Assist with tenant services tasks such as rent calculations, lease packages, and documentation.
• Log maintenance work orders, coordinate contractor information, and support tender documentation.
• Generate reports and summaries as requested.
• Participate in reception rotation and provide cross-coverage for all admin functions.

Qualifications

• Certificate or diploma in office administration, plus 2 years of relevant experience or an equivalent combination of education and experience.
• Applied knowledge of MS Office Suite and accounting systems.
• Strong organizational, multitasking, communication, and administrative skills
• A valid driver's license, reliable, roadworthy vehicle, and an approved Enhanced (Vulnerable Sector) criminal record check are conditions of employment

An excellent benefits package including pension is offered.