Administrative Assistant

CORE FUNCTION

This position provides professional, confidential and administrative executive secretarial support to the Office of the CEO and reports directly to the Manager, Office of the CEO.

SCOPE AND MAJOR RESPONSIBILITIES

1. Provides administrative and executive secretarial support to the Office of the CEO.
2. Coordinates administrative duties of the CEOs office, including scheduling appointments and meetings, archiving documents and processing mail.
3. Formats, edits and coordinates the submission of reports Prepares, edits and circulates a variety of correspondence, including those of a confidential nature.,
4. Prepares confidential correspondence.
5. Takes, prepares and distributes meeting minutes.
6. Arranges and schedules appointments and meetings.
7. Arranges registration to conferences, workshops and training sessions.  Arranges travel plans, travel expense advances and itineraries, as required.
8. Prepares, distributes and monitors completion of all annual performance assessments for the Division.
9. Assists with the monitoring and completion of leave requests.
10. Receives, screens and expedites telephone, written and in-person enquiries and determines appropriate action.
11. Balances monthly credit card expenditures and completes reconciliations. Initiates GL coding for expenditures.
12. Plans and coordinates special events.
13. Performs other related duties as assigned.