Administrative Assistant

Namerind Housing has a career opportunity for an individual to provide reception, administrative, customer service, data entry, and basic bookkeeping support.

Key areas of responsibility include

• Answer and direct calls, voice mails and emails; welcome tenants and visitors to the office, and notify staff of arrivals
• Type, draft and/or edit correspondence and documents
• Open, date-stamp, sort and distribute mail; photocopy and fax documents and perform other administrative duties as required
• Receiving and processing payments and recording transactions in the system and performing other bookkeeping functions
• Receive and record maintenance requests and process related documents as required
• Assist with entering invoices into the system
• Assist with the tenant application process
• Monitor office supplies and order stock as required
• Maintain and organize filing systems (including an electronic system)
• Update the conference room schedule, internal records, and contact information
• Prepare, assemble, and distribute meeting materials and information
• Perform daily office duties (e.g., open/close the office, secure internal file and key rooms, activate the debit machine, prepare coffee, clean dishes, maintain photocopiers, cut keys, and perform other related functions)

Self-motivation, professionalism, and a solid work ethic are required along with a strong service orientation, excellent interpersonal skills, teamwork, numeracy skills, solid communication skills (good command of English including the ability to speak using clear language and write legibly; proven grammar, spelling, writing skills), data entry and keyboarding skills, and technology-based skills using MS Office.

A competitive salary, benefits, and pension plan are offered along with a great office environment and free parking on site.