Administrative Assistant

The Aboriginal Friendship Centres of Saskatchewan (AFCS) is looking for an energetic and coordinated team member to help keep our team organized and proficient. If you are highly organized with experience and/or training in administrative duties, we would love to hear from you.

DUTIES & RESPONSIBILITIES

Schedule and coordinate logistics of appointments, meetings, and travel plans

Assist AFCS team tasks such as preparing correspondence, documents, presentations, reports,

invoices, publications, and other marketing materials (AGM, Membership Meetings, Board of Director

Meetings, etc.)

Attend phone calls, respond to office emails, take messages, and record all communications

Open, sort, and distribute incoming correspondence including email

Perform general office duties such as ordering supplies, maintaining records management systems,

and performing basic bookkeeping work

Determine, establish, and implement office procedures

Set up and maintain manuals for office procedures including onboarding staff, computer software

and hardware systems, and filing systems

Assist with marketing strategies as assigned (social media, communication strategies, swag, etc.)

Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person

Other duties as assigned by the AFCS

Qualifications

High school diploma is a minimum requirement

Office education program or equivalent (2+ years) experience

Experience using software packages, such as Microsoft Office and its applications, and online applications such as social media

Basic bookkeeping and office knowledge

Experience with website administration would be an asset

Knowledge of an Indigenous language is an asset

Strong written and verbal communication

Organization and time management skills

Problem-solving and analytical skills

Attention to detail

A Criminal Record Check (CPIC) will be required for the successful candidate