Admin Assistant

The main duties of this role include a variety of administrative and clerical tasks designed to support the smooth functioning of the organization. The Admin is a key point of contact for employees, clients, and external partners, ensuring that administrative activities are efficient, professional, and aligned with the organization's goals.

Key Job Responsibilities

• Provides administrative support as needed for all divisions within the branch
• Processes, sets up and enters jobs, work orders and customer data and documents as required within company systems in a timely manner in accordance to branch expectations and standards.
• Maintain customer accounts and ensure information accuracy.
• Review and process invoices, and other reports in a timely manner.
• Payroll processing duties as required
• Review billing and invoice inquiries with accounts receivable/collections team as required
• Manage general reception duties, including greeting clients, visitors and external partners. Manage incoming phone calls, emails, and other communications, directing them to the appropriate person or department.
• Organize, and maintain filing systems, both electronic and paper based.
• Ensure a clean, organized, and welcoming office environment
• Other duties as required.
• Flexibility to multi-task in a fast-paced environment
• Strong computer skills and literacy in Microsoft Office (Word, Excel, Powerpoint).
• Attention to detail and a high level of accuracy in work.
• Ability to work independently with minimal supervision and as part of a team.