Public Guardian Assistant

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Department Information

The Department of Health and Social Services works under the direction of the Minister and Deputy Minister, in partnership with the Health and Social Services Authorities, to support the health and wellbeing of people across the NWT through planning, development, evaluation and reporting on program and service delivery.

HSS is committed to the development and provision of quality services in such a way as to make the best use of public resources, ensure the sustainability of the system, focus on client safety and best practices and promote positive health and social outcomes. HSS strives to continually improve the health and social service system to ensure best health, best care, and a better future for the people of the NWT.

Job Information

The Public Guardian Assistant (Assistant) is responsible for all administrative functions and procedures associated with the efficient operation of the Public Guardian's office. The Assistant facilitates the processing, filing and serving of public and private guardianship application documents. The position is also the initial contact for office inquiries about the guardianship program.

The Assistant prepares and administers court documents in accordance with due process and the Rules of the Court, maintaining individual case files, completing office management duties and administering office financial activities. The incumbent handles correspondence containing information of a legal, personal, restricted and protected nature within a strictly "confidential" and secure environment.

The Public Guardian Assistant will also coordinate activities related to the processing, filing and serving of guardianship applications in addition to maintaining the administration of the Office.

Key Responsibilities

Complete all administrative functions associated with the Public Guardian's Office in order to ensure that the Office is managed in an effective and efficient manner.

Responsible for various databases that support the effective and efficient functioning of the Office of the Public Guardian.

Ensures all related Court proceedings and due processes are adhered to in an accurate and timely manner in order to ensure that all court deadlines are met and that strict timeliness are followed.

Maintains the paper and electronic management systems for the Office of the Public Guardian.

Responsible for various financial tasks including purchasing supplies, processing incoming invoices, making payments using the corporate Visa, logging and monitoring all ongoing expenditures, monthly corporate Visa statement reconciliations and assisting the Manager with financial reporting as required.

Key Qualifications

Completion of a Legal Administrative Assistant or Office Administration program and one (1) year of relevant experience.

Relevant experience may include

Filing and serving court and/or legal documents, drafting associated serving documents, client services experience, office and financial administration.

Equivalencies may include

A high school diploma and three (3) years of relevant experience.

GNWT Inquiries

Inquiries Only

Department of Finance

Government of the Northwest Territories

YELLOWKNIFE CENTRE 5TH FLOOR

BOX 1320 YELLOWKNIFE NT X1A 2L9

Tel (867) 767-9154 Extension 14106

Fax (867) 873-0445

[email protected]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.

More Information

Indigenous Employment Policy

Candidates must clearly identify their eligibility in order to receive priority consideration under the Indigenous Employment Policy.

Criminal Records Check

Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition.

Diversity and Inclusion

The Government of the Northwest Territories is an inclusive workplace.  If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.

Eligibility

Eligibility lists may be created from this competition to fill future term and indeterminate positions.

Equivalencies

Equivalencies may be considered based on a one-year of directly related experience equivalent to one year of education or one year of education for one year of experience. However, combinations of education and experience must often be considered on a case-by-case basis.  For a full list of equivalencies that will be considered for this role, please contact human resources.

Job Opening Information

Job Opening ID # 28194

Closing Date: September 3, 2026 - 23:59, Mountain Time

Salary Information

The salary range for this position is from $39.26 per hour to $46.89 per hour (approximately $76,557 - $91,436 annually) plus an annual Northern Allowance of $3,700.

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