Administrative Assistant

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Department Information

The Department of Health and Social Services works under the direction of the Minister and Deputy Minister, in partnership with the Health and Social Services Authorities, to support the health and wellbeing of people across the NWT through planning, development, evaluation and reporting on program and service delivery.

HSS is committed to the development and provision of quality services in such a way as to make the best use of public resources, ensure the sustainability of the system, focus on client safety and best practices and promote positive health and social outcomes. HSS strives to continually improve the health and social service system to ensure best health, best care, and a better future for the people of the NWT.

Job Information

Located in Yellowknife, the Administrative Assistant reports to the Chief Information Officer (CIO), Information Services and is the initial point of contact with other divisions, contracted services, vendors, the public, Health and Social Services Authorities (HSSAs), government and non-government organizations (NGOs). The Administrative Assistant controls the information flow and is responsible for re-direction, collection and management of incoming information, as well as the vetting, sending, and tracking of outgoing information.

This role is performed in an environment where a high volume of work is produced, and very sensitive issues are addressed. The Administrative Assistant is responsible for information tracking within the Department of Health and Social Service (DHSSs) processes as well as within project management tools. Consistent, accurate and timely information exchange is imperative for project success. The Administrative Assistant ensures efficient day-to-day operation by undertaking activities such as ordering and maintaining office supplies, tracking expenditures to Corporate Visa card(s), ensuring that general material is circulated among staff in an effective and efficient manner, preparing files for storage in accordance with the Government of the Northwest Territories (GNWT) Administration / Operations Records Classification System (ARCS and ORCS) standards, and arranging appointments, travel or interviews.

Key Responsibilities

Perform a wide range of administrative and general support duties for the Chief Information Officer (CIO) of a highly responsible and confidential nature.

Provide administrative support to managers and staff, including basic orientation, procedural support, policies, communications, and OHS representation.

Administer the tele-communications systems for the Department.

Ensure the Division's responsibilities under the Archive's Act for the Management and preservation of records are met.

Support the Chief Information Officer and division, by ensuring the division¿s requirements under the Financial Administration Manual (FAM) are met.

Key Qualifications

A Business Administration or Office Administration Diploma and two (2) years of relevant experience.

GNWT Inquiries

Inquiries Only

Department of Finance

Government of the Northwest Territories

YELLOWKNIFE CENTRE 5TH FLOOR

BOX 1320 YELLOWKNIFE NT X1A 2L9

Tel (867) 767-9154 Extension 14106

Fax (867) 873-0445

[email protected]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.

More Information

Indigenous Employment Policy

Candidates must clearly identify their eligibility in order to receive priority consideration under the Indigenous Employment Policy.

Criminal Records Check

Candidates must provide a satisfactory criminal record check. Failure to provide a satisfactory check may deem you disqualified from the competition.

Diversity and Inclusion

The Government of the Northwest Territories is an inclusive workplace.  If you have a disability and you require support during the hiring process, you are encouraged to identify your needs if you are contacted for an assignment or interview so that you may be accommodated during the hiring process.

Eligibility

Eligibility lists may be created from this competition to fill future term and indeterminate positions.

Equivalencies

Equivalencies may be considered based on a one-year of directly related experience equivalent to one year of education or one year of education for one year of experience. However, combinations of education and experience must often be considered on a case-by-case basis.  For a full list of equivalencies that will be considered for this role, please contact human resources.

Job Opening Information

Job Opening ID # 28395

Closing Date: October 9, 2026 - 23:59, Mountain Time

Salary Information

The salary range for this position is from $37.90 per hour to $45.27 per hour (approximately $73,905 - $88,277) plus an annual Northern Allowance of $3,700.

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