Executive Assistant - Case Management and Resolution

Job Information

Job Title: Executive Assistant – Case Management and Resolution

Job Requisition ID: 84662

Ministry: Public Safety and Emergency Services

Location: Edmonton

Full or Part-Time: Full time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Temporary  - up to 18 months

Scope: Open Competition

Closing Date: June 15th

Classification: Administrative Support 5 (015ASA)

Salary: $2,192.15 to $2,773.77 biweekly ($57,215 to $72,395 annually)

The Ministry of Public Safety and Emergency Services is committed to protecting Albertans and keeping our communities safe. Working alongside other ministries, law enforcement and other community and Indigenous partners, the ministry is part of the justice and public safety continuum and supports the unique needs of Albertans, while ensuring the sustainability and resilience of the system. The ministry leads the coordination, collaboration, and cooperation of organizations involved in the prevention of, response to, and recovery from emergencies in the province. This collaboration ensures the province is prepared for and resilient to the impacts of disasters.

For more information about the ministry please visit:

https://www.alberta.ca/public-safety-and-emergency-services.aspx

The Police Review Commission (PRC) is responsible for overseeing the police complaints process for all police services in Alberta and will have approximately 150 staff. The PRC will be at the forefront of leading and supporting police services through a significant change in process and philosophy.

Role Responsibilities

Reporting to the Executive Director, Corporate Services or Case Management and Resolution, the Executive Assistant provides senior-level administrative support and continues to deliver business administration services to the implementation team until its dissolution.

Key Responsibilities

Manage the Executive Director’s calendar and scheduling priorities.

Coordinate and facilitate required authorizations and approvals on behalf of the Executive Director.

Prepare, coordinate, and review briefing materials to ensure accuracy and completeness.

Provide timely and effective responses to action requests, inquiries, and correspondence assigned to the branch.

Support budget preparation, monitoring, and reporting activities.

Maintain and support records management practices in alignment with organizational standards.

Oversee contract administration processes.

Coordinate and support space planning initiatives.

Serve as the branch Workplace Administrator (WPA), providing human resources–related administrative support.

In this role, the Executive Assistant manages the flow of information between the Executive Director and internal and external partners, including other Executive Directors, the CEO, key stakeholders, and senior government officials. The position requires strong consultation and relationship management skills to effectively engage with agency, departmental, and stakeholder representatives, while balancing diverse and, at times, competing priorities across multiple projects and programs with broader organizational needs.

Please click on this link to view the job description for this position

.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

.

Agility

• Anticipates and adjusts behavior to change. Remains optimistic, calm, and composed in stressful situations. Seeks advice and support to change appropriately. Works creatively within guidelines competencies.

Building Collaborative Environments

• Communicates clearly and effectively with all team members and branches/divisions as required to achieve a common goal. Able to recognize conflict and opportunities and communicate in a respectful manner.

Creative Problem Solving

• Understands priorities to determine the best approach to deal with stakeholders, and staff. Knows when to provide the ED with necessary information and make recommendations to improve efficiency and processes.

Drive for results

• Focuses on what is important and timelines while successfully managing multiple priorities by implementing follow-up mechanisms to ensure timely delivery and quality.

Qualifications

Minimum Requirements

High School Diploma and three years of related experience; or equivalent as described below.

Directly related experience or education considered on the basis of:

one year of experience for one year of education or

one year of education for one year of experience.

Requirements

Thorough understanding and experience with Microsoft Office applications such as Word, Excel, Outlook, Adobe Acrobat and SharePoint.

Experience with Government financial policies and budget processes.

Experience with records management policies and procedures including the classification and disposition of documents, and file room operations.

Assets

Previous private sector experience at  a similar level.

Advanced skills in ARTS and 1GX.

Analytic research experience.

Working knowledge of the legislation and regulations pertinent to the position (e.g. POPA, Police Act).

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.  Refer to

https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

.

Notes

Office is located in Edmonton, Alberta

Hours of Work: 36.25 hours per week (full time – in person)

Monday to Friday (8:15 am to 4:30 pm)

Other Application Information

Please include a cover letter outlining how your education and skills align with the role.

Final candidates may be required to undergo a written test demonstrating writing skills and abilities pre or post interviews.

This position will require final candidates to undergo a fingerprint-based security clearance and vulnerable section check.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

Working for the Alberta Public Service -

https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx

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Public Service Pension Plan (PSPP) -

https://www.pspp.ca

.

Alberta Public Service Benefit Information -

https://www.alberta.ca/alberta-public-service-benefits

.

Professional learning and development -

https://www.alberta.ca/professional-development-support-directive

.

Research Alberta Public Service Careers tool –

https://researchapscareers.alberta.ca

.

Positive workplace culture and work-life balance.

Leadership and mentorship programs.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit

https://www.alberta.ca/job-application-resources#before

for more information. Please visit

Recruitment Principles

, for more information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(

https://www.alberta.ca/international-qualifications-assessment.aspx

) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information

(

https://canalliance.org/en/default.html

).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact

Marie Mar Bolaron at

[email protected]