Executive Assistant

Job Information

Job Title: Executive Assistant

Job Requisition ID: 86217

Ministry: Executive Council

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary/Wage: Permanent

Scope: Open Competition

Closing Date: August 11, 2026

Classification: Executive Support 2

Salary: ​$2,347.26 to $3,142.57 bi-weekly ($61,263 - $82,021/year)

The Alberta Public Service

works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Executive Council ensures effective strategic planning and coordinated policy development across government.

To learn more about Alberta’s Executive Council and what it has to offer, follow this link:

Executive Council | Alberta.ca

.

Role Responsibilities

If you thrive in a fast-paced environment where no two days are the same, this role offers a unique opportunity to support senior executives, influence strategic outcomes and be at the center of government operations and innovation.

This is an exciting opportunity to help establish and shape two new Assistant Deputy Minister (ADM) Offices, developing the processes, practices and ways of working that will support their success. Agility will be essential, as the successful candidate will need to provide the same high standard of executive support in two different ways, adapting to the unique priorities and leadership styles of two exceptional but distinct ADMs.

Reporting to the Issues and Initiatives Manager, the Executive Assistant provides comprehensive administrative, operational, and project coordination support to the ADM, Strategic Procurement, and the ADM, Data Strategies and Integration. This role is responsible for overseeing the day-to-day operations of both ADM offices, ensuring the effective management of schedules, priorities and administrative processes.

The Executive Assistant acts as a key liaison between the ADM offices, the Deputy Minister’s Office, senior ministry officials and external stakeholders to coordinate information flow, resolve administrative issues, and ensure the ADMs are well informed and prepared for meetings, events and decision-making activities. The position manages divisional action requests and ATIA requests, coordinates special projects and operational initiatives, and supports the resolution of emerging issues. Additionally, the incumbent is responsible for administering a range of financial and contractual activities, including time reporting, invoice tracking and payment, and contract coordination, ensuring compliance with Government of Alberta legislation, regulations, policies and directives.

As the successful candidate, your main responsibilities will include:

Provide executive and administrative support to two Assistant Deputy Ministers and their executive teams.

Manage complex calendars, meetings, travel arrangements and executive priorities.

Coordinate communication and information flow between ADM Offices, the Deputy Minister’s Office and key stakeholders.

Prepare, coordinate and distribute briefing materials, agendas and meeting documentation.

Lead the tracking, quality control, and timely completion of Action Requests (ARs) and other divisional correspondence.

Manage confidential information and respond proactively to emerging issues and priorities.

Develop and maintain administrative processes, records and tracking systems to support office operations.

Coordinate financial and procurement activities, including invoices, expenses, contracts and purchasing.

Support divisional projects, ATIA requests, HR administration and cross-branch initiatives.

Provide operational advice, problem-solving and coordination to ensure the effective functioning of both ADM Offices.

The

job description

is provided for Further details on this position.

APS Competencies

Competencies

are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Agility –

You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

Drive for Results –

You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

Develop Self and Others –

You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Build Collaborative Environments –

You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

Develop Networks –

You have the ability to proactively build networks, connect with and build trust in relationships with stakeholders and colleagues.

Systems Thinking –

You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process

Creative Problem Solving –

You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

1 years of education for 1 year of experience; or

1 year of experience for 1 year education

Requirements

Previous experience providing support to C-suite executives in a large/complex organization.

Assets

Proven ability to provide executive-level support and coordinate competing priorities in a fast-paced environment.

Strong experience managing complex calendars, meetings, travel and executive schedules.

Demonstrated expertise in coordinating sensitive correspondence, Action Requests and briefing materials.

Exceptional relationship-building skills with senior leaders, executive offices and key stakeholders.

Sound knowledge of financial administration, procurement, contracts, invoices and expense management.

Ability to lead administrative processes, operational projects and cross-divisional initiatives.

Strong judgment, discretion and problem-solving skills in managing confidential information and emerging issues.

Minimum recruitment standards

outline the minimum education and experience required for appointment to a job classification.

Notes

A cover letter is required.

In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer

Working for the Alberta Public Service

Public Service Pension Plan (PSPP)

Alberta Public Service Benefit Information

Professional learning and development

Research Alberta Public Service Careers tool

Positive workplace culture and work-life balance

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please see

Job Application Resoures

for

information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the

International Qualifications Assessment Service

(IQAS)

or from a recognized Canadian Credential Evaluator; please visit the Alliance of

Credential Evaluation Services of Canada

for more information

.

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact

[email protected]

.