Executive Assistant

Job Information

Job Title: Executive Assistant

Job Requisition ID: 86049

Ministry: Children and Family Services

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary/Wage: Temporary

Scope: Open Competition

Closing Date: September 3, 2026

Classification: Administration 1E

Salary: ​$2,316.22 to $3,015.06 bi-weekly ($60,453 - $78,693/year)

The Alberta Public Service

works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Children and Family Services funds programs and services to support vulnerable children, youth, families, and individuals to live safely and succeed in Alberta.  This includes providing services and resources to protect children and youth from abuse and neglect, and effectively address harm that has placed them in need of intervention.  Mentoring and support services are available to youth transitioning into healthy, productive adults.

The ministry also invests in community-based groups that support prevention and early intervention services such as Family Resource Networks, youth emergency shelters as well as programs that raise awareness and help respond to family violence, sexual violence, and abuse.

To learn more about our Ministry’s work, please visit:

https://www.alberta.ca/children-and-family-services

Role Responsibilities

The Executive Assistant plays a key role in supporting the efficient day-to-day operations of Children and Family Services.  Reporting to and working closely with the Executive Director, this position provides high-level administrative, executive, program, and coordination support.

As the Executive Assistant, you will provide senior-level administrative support to the Executive Director, Edmonton region   office, ensuring effective information flow and coordinating operational and project activities. This role is integral to the efficient functioning of the Executive Director office and the successful delivery of divisional priorities.

Your main responsibilities will include

Office Operations & Coordination

Coordinate day-to-day administrative operations within the Executive Director’s office, including managing information flow, monitoring incoming requests and ensuring matters are directed appropriately through the appropriate person and established office processes.  Will be responsible for regional tracking as required within the Executive Director’s office and maintaining and updating monthly information. May provide various support to regional Directors as necessary.

Executive Scheduling & Briefings

Maintain calendars, schedule meetings, coordinate logistics and assemble meeting packages and background materials.  Preparing agenda’s, taking meeting minutes and disseminated appropriate materials when required.  Attending meetings with the Executive Director will be necessary in this role when requested.

Stakeholder Liaison

Liaise with the Assistant Deputy Minister’s Office (ADMO) and senior representatives across the ministry and external stakeholders to support effective communication, coordination and information flow.

Confidential Correspondence

Handle sensitive and confidential information with discretion, exercising sound judgment to identify urgent matters and recommend appropriate actions.  Strong competencies around political acumen will be necessary in this role.

Financial Administration

Support budget administration by tracking expenditures, reconciling routine items and preparing or verifying documentation for completeness and accuracy, including travel, invoices, expense claims, supplies, onboarding, and other office functions as required.

Operational & Project Support

Support coordination of divisional initiatives, meetings, events, routine reporting, status updates, and onboarding materials and administrative information requests as assigned. Maintain TEAMs channels and SharePoint sites when appropriate.  Have a strong background with maintaining a busy executive office and be able to mange several tasks at one time.

Executive Office Administrative Support

Maintain contact lists, support records and filing processes, and provide backup administrative support to other executive offices as required.  Demonstrate professional, leadership, and an ethical presence in day-to-day work.

The

Job Description

is provided for further details on this position.

APS Competencies

Competencies

are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Strive for Results – You organize work, follow through on commitments, and ensure materials and requests are completed accurately and on time in a high-volume, fast-paced environment with competing priorities.

Develop Self and Others – You seek feedback, adapt to changing priorities and processes, and contribute to a supportive and effective office environment by sharing knowledge and best practices.

Build Collaborative Environments – You build positive working relationships, share information appropriately, and work cooperatively with branches, executive offices and service partners.

Systems Thinking – You understand how the Assistant Deputy Ministers office (ADMO) connects to divisional, departmental and cross-government processes and consider upstream and downstream impacts when coordinating information and requests.

Qualifications

Required

1 year related certificate and 2 years directly related experience or equivalent as described below; and

Previous experience supporting senior executives in government or a similarly large and complex organization through an executive office structure.

Equivalency

Directly related education or experience considered based on 1 year of education for 1 year of experience or 1 year of experience for 1 year education.

Assets

Proven ability to excel in fast paced environments, managing competing deadlines and balancing the heavy workload demands of senior business executives.

Experience coordinating calendars, meeting logistics, agendas, meeting packages and background materials in a senior executive office environment.

An understanding of high level of confidentiality and the importance of political acumen.

Experience booking travel and processing expense claims.

Skilled in routing, reviewing, and organizing high volumes of briefing notes and action requests, with attention to detail and prioritization.

Experience preparing or coordinating onboarding materials, routine status updates, tracking systems, and administrative reports to support executive office workflow.

Proficiency in Microsoft Office Suite, including Word (editing and formatting), Outlook (meeting scheduling), PowerPoint (presentation development) and Excel (data entry and tracking).

Knowledge in TEAMS, SharePoint, AI (Artificial Intelligence) and other platforms will be an asset in this role.

Strong background in records management, maintaining accuracy, compliance and accessibility.\

Demonstrated ability to anticipate issues and resolve problems with sound judgment, ensuring smooth operations under pressure.

Proven relationship building skills across diverse networks, fostering collaboration and trust.

Minimum recruitment standards

outline the minimum education and experience required for appointment to a job classification.

Notes

There is 1 temporary full-time position available in the Edmonton region.  Hours of work will be 36.25 hours per week, Monday to Friday. This position will end approximately on January 6, 2027.

Final candidates may be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer

Working for the Alberta Public Service

.

Public Service Pension Plan (PSPP) .

Alberta Public Service Benefit Information

.

Professional learning and development.

Research Alberta Public Service Careers tool

.

Positive workplace culture and work-life balance

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please see

Job Application Resources

for

information.

A cover letter is required

. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time, 3 x 8-hour shifts per week). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the

International Qualifications Assessment Service

(IQAS)

or from a recognized Canadian Credential Evaluator; please visit the Alliance of

Credential Evaluation Services of Canada

for more information

.

It is also recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Hope Awoyemi

at

[email protected]